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Before the research

Data Management Plan

Before starting a new research project, the researcher draws up a data management plan (DMP). In the DMP, the researcher specifies what kind of data will be collected, how it is collected, stored and processed. The researcher also indicates how the data is going to be shared, archived and published. For externally funded projects, such as by NWO and the EU, the DMP can be a strict requirement to be able to start with the project.

DMPonline is an online tool you can use to draw up a data management plan before the start of your research. DMPonline contains various templates for DMPs, such as the UvA template or templates of different funding bodies.

Working with personal data

Some research projects work with human participants, using questionnaires, interviews, experiments or observations to obtain information. Working with participants in most cases leads to the collection and processing of personal data. Personal data is any kind of data that can be traced back to a natural person.

If personal data is collected and processed, the General Data Protection Regulation (GDPR) applies. The GDPR is EU legislation on data protection and privacy aimed to protect people with regard to the processing of their personal data.

When working with participants and/or personal data, the project needs approval from the Faculty‚Äôs Ethics Committee before the research starts. To register your project for an ethics review go to the Ethics and Data Management Review site.   

In short, for the collection and processing of personal data informed consent from the participants is necessary. The data collected should be minimised, meaning that you only collect personal data which is strictly necessary to accomplish the research goals. Personal data should be stored encrypted, preferably on UvA storage, and only kept for as long as it is necessary for its purpose. When publishing data, personal data needs to be anonymised or if that is not possible pseudonymised. For more details on how to work with personal data in research you can download the Instructions on Ethics and GDPR by using the link below.

Here you will find the frequently askes questions about the GDPR and research