Before any research involving participants, such as questionnaires, interviews, experiments or observations, or personal data commences, approval of the Ethics Committee must be obtained.
A growing number of academic journals as well as Dutch and European funding bodies now require the formal approval of an Ethics Committee before an article can be published or a subsidy granted.
Ethics Review Procedure
Applying for an Ethics review
Approval of the Ethics Committee can be obtained via the Ethics and Data Management Review (EDMR) Portal.
Anybody with an UvAnetID can apply for approval.
However in case of Bachelor and Master student research only staff members can submit a project. But Bachelor and Master students may assist their supervisor with preparing the application as a collaborator. The responsible supervisor, not the student, should supervise and submit the Ethics/GDPR review application.
To apply for a research review, please go to https://rr.uva.nl and select FGW – Faculty of Humanities and login with your UvAnetID. Create a new project (under My projects) and fill out the checklists and submit this alongside the Information brochure and Informed consent form.
Please note that both forms have to be adjusted to your project’s needs. Make sure that the information brochure and the consent form are consistent in their content.
Download standard forms for the Information brochure and Informed consent form here:
Download guidelines / procedures here:
Guidelines for online research
BA umbrella application procedure incl. Ethics and GDPR instructions here (Dutch)
BA umbrella application procedure (English)
Ethics and GDPR instructions (Dutch)
Ethics and GDPR instructions (English)
The guidelines will be kept up to date and may change as the situation changes. Be sure to check for the latest version!
Review procedure
Standard projects will be assigned to one member of the Ethics Committee and are evaluated throughout the year as they come in.
Non-standard projects are discussed in one of the plenary meetings of the Ethics Committee and need to be submitted according to the deadlines below. A project is considered non-standard if participants are <16 years of age, belong to a vulnerable group, if there is a possibility of harmful or disadvantageous effects, chance findings, discomfort or if special personal data (see Ethics and GDPR Instructions above) or non-standard methods (for your field of research) are used.
The Ethics Committee will convene on:
- 4 November 2022 (deadline for non-standard projects 27 October 2022)
- 9 December 2022 (deadline for non-standard projects 1 December 2022)
- 27 January 2023 (deadline for non-standard projects 19 January 2023)
- 10 March 2023 (deadline for non-standard projects 2 March 2023)
- 26 April 2023 (deadline for non-standard projects 18 April 2023)
- 9 June 2023 (deadline for non-standard projects 1 June 2023)
Committee members
The Ethics Committee consists of a chairperson, a professor of Ethics from the Philosophy Department and various members with specific areas of expertise covering all involved disciplines. The committee secretary is provided by the Faculty Office’s Research Department.
Contact
Ethics Committee secretary - commissie-ethiek-fgw@uva.nl | T: 020 525 3054 | Binnengasthuisstraat 9 | 1012 ZA Amsterdam | kamer 2.03