Following to the UvA’s research data management policy, (anonymous) research data need to be archived in a trusted repository for at least 10 years after a research project is completed. PhD project data need to be archived for an unlimited period of time. If possible, regarding privacy (GDPR) and intellectual property, the research data also need to be made publicly available. About archiving and publishing non-anonymous research data, please see the paragraph on personal data below.

For archiving, controlled sharing and publication of research data the UvA provides UvA/AUAS figshare. UvA staff members can use UvA/AUAS figshare with their UvAnetID and 2 factor authentication.

Advantages and facts about UvA/AUAS Figshare

• Files are stored on ISO certified servers in the EU.
• 25GB of storage is directly available for every researcher, more storage space can be requested according to the needs of the project.
• Any file format can be archived.
• You can allow UvA colleagues and externals access to unpublished datasets.
• Via Figshare you can easily publish your data, embargoed if necessary.
• Your published dataset is assigned a Digital Object Identifier (DOI), a unique permanent link you can use in articles and presentations.
• Figshare datasets will be automatically registered in Pure.
• UvA data stewards can support you when using UvA/AUAS figshare.
• The responsibility to manage research data stored in UvA/AUAS Figshare will be handed over to the data stewards of the Faculty when leaving the UvA.

Other frequently used repositories for publication of research data from UvA researchers are DANS (national) and Zenodo (European). These research data repositories have similar functionalities as UvA/AUAS figshare.

For more information and advice on archiving and publishing research data, please get in touch with the Faculty data stewards via datasteward-fgw@uva.nl.

According to the EU privacy law, the GDPR, personal data may only be kept as long as needed for the research project. Therefore, the archiving and publication of research data require anonymization of personal data. Non-anonymous data cannot and does not have to be archived or published, unless the research participants (the data subjects) have given explicit consent for long-term storage and/or open publication. If the researcher plans to archive and/or publish personal data, the options for long-term storage and publication of personal data are typically included in a consent form for research participants.

Pure is the system for registering research publications and activities at the University of Amsterdam. Publications registered in Pure will automatically appear on your personal UvA page. Datasets which are published on UvA/AUAS figshare will automatically be registered in Pure.

If you or any collaborator of a project wants to keep access to unpublished data when leaving the UvA, agreements about access and availability of the research data need to be made with the university. Continued access can only be granted if there are no legal restrictions in terms of participants’ privacy rights or data ownership. Therefore, each case need to be assessed individually by data stewards and legal experts. Please get in touch with the Faculty data stewards via datasteward-fgw@uva.nl if you need to keep access to unpublished data after leaving the UvA.